Delete or Archive an Event & Program, or Application

You may want to delete an event, program, or application if it was created by mistake or does not contain any data. In most other cases, we recommend archiving these items instead. Archiving removes them from your main view while preserving all associated records for reporting and future reference. 

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How to Archive or Delete an Event/Program or Application

1. From the menu bar, navigate to Events & Programs > Events & Programs or Applications
2. Scroll to the Event/Program or Application

3. Select Edit Detail

4. Scroll to the bottom of the page

5. Toggle on Archive & Delete Options
   

6. Choose either Archive or Delete

7. Enable the toggle to confirm
   

8. Click the button below
   

If the event/program includes event dates and those dates have already passed, the option to archive the event will automatically be presented.

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Why Archive an Event/Program or Application?

Archiving old items helps keep your interface organized by displaying only current and relevant events/programs and applications, while still preserving historical data for future reference.

When an Event/Program is archived, you can:

• Search archived records
  Archived events remain searchable for reporting and recordkeeping purposes

• Export archived data
  All associated records are still available for export

• Copy the event/program
  Archived events and programs can still be copied to create a new version

• Review and restore the event at any time
  Archived events can be unarchived if needed

When an Application or Event/Program is archived, you cannot:

• View it within Volunteers > Report

• Send broadcast emails to associated volunteers

• View shift details within a volunteer’s profile