Self Check-In/Out is the most hands-off option for administrators. Volunteers log in to their profile (via web browser or mobile app) and check in to their shift with the click of a button.
When Self Check-In is enabled for an Event/Program, a check-in button becomes available to the volunteer within the time parameters you have configured. Volunteers can access this feature from their profile in either the web view or the mobile app.
⏱️ This is one option for tracking hours. See all Check-In/Out tools in Hours Tracking Overview.
Enable Self Check-in/out
- From the menu bar, navigate to Events & Programs > Events & Programs
- From the Events & Programs view, scroll to your Event or Program, click Edit Detail
- From the Edit Detail view, scroll to Check-in/out Options (near the bottom)
- Within Check-in/out Options, navigate to Self Check-in/out
- Enable the toggle Allow volunteers to record check-in and check-out times themselves
- Click the Save changes button
Check-in window of time & Check-out options
Check-in window of time
This setting determines when the check-in button becomes available for the volunteer to check in for the shift. You can adjust it by following these steps:
- Within Check-in/out Options, navigate to Check-in window of time
- Adjust how many hours before and after the volunteer’s shift, the check-in button should be available
- Click the Save changes button
Automatic Check-out
The check-out process works similarly to check-in. Alternatively, you can enable Automatic Check-out, which will check out a volunteer automatically when their shift is scheduled to end.
👉 Note: Yes, volunteers can still check out early even if Automatic Check-out is enabled.
Self Check-in/out on the VolunteerLocal Mobile App (Volunteer Perspective)
- Volunteer will open the VolunteerLocal Mobile app
- On the organization’s homepage, click the View my shifts button
- Navigate to today's shift
If it's within the designated check-in window, a yellow Check-In button will appear on the shift
Select the Check-In button to complete your check-in
Self Check-in/out on the Volunteer Profile (Volunteer Perspective)
Step One: Access the Volunteer Profile
Volunteers can access their profile in one of two ways:
Option A: From the organization’s landing page
- Select the Access Your Profile button & enter their email address on the next page
- The Volunteer will receive an email with a unique link to access their Volunteer Profile
Option B: From a previous Confirmation Email
- Open any prior confirmation email containing a Volunteer Profile button or link
- Click the button or link to access the volunteer profile directly
Step Two: Check in to the shift
If the volunteer is registered for a shift scheduled for today and is within the designated check-in window, a green Check-In button will appear next to the shift.
Select the Check-In button to complete your check-in.